Presenter Instructions

    Presentation in Scotland    Presentation online    Material submission    Video guidelines

Required material submissions

For in-person poster presentations, presenters are asked to bring a printed poster to the in-person conference in Scotland. They are also asked to upload the virtual image file of this poster for upload in CVENT. For online poster presentations, virtual poster files need to be uploaded, so that the organizing committee can setup the virtual poster presentation area in a FrameVR environment and upload those to the CVENT conference system. The virtual files have to be submitted at the presentation material deadline. You can find more information about poster files below.

For all types of presentations, but most for poster presentations, video submission is encouraged. This way, interested attendees can have a look at the video before going into deeper discussions during the poster sessions. These videos have to be submitted at the presentation material deadline. You can find more information about video preparation below. An award for the best video will be given out.

The presentation material deadline can be found in the Important Dates table.

If you have any questions or would like to speak with an iLRN Organizing Committee member, please contact us via conference@immersivelrn.org! Again, thank you for presenting at iLRN2024!

Presenters Instructions for the in person conference in Scotland

For oral presentations

Presenter Instructions for the online conference

For oral presentations

Presenters at the online conference are expected to present in the traditional way (slides presented to an audience, plus Q&A at the end). In the table above, you will find the length of the presentation for each oral presentation type. Please allow time for the Q&A when preparing your presentation (for example: if your presentation slot is 20 minutes, 15 minutes for presentation and 5 minutes for Q&A could be appropriate).

You can use the iLRN2024 slide template for your presentation Slide Template for PowerPoint Format | Slide Template for Keynote (Apple) Format

For oral presentations, we are using CVENT for video conferencing which does not allow presenters to blur or change the background. Please prepare your presentation to be engaging and professional. < HERE > are a few tips worth considering. 

• Create your space. Please consider what shows on camera - your session will be recorded and posted to our iLRN YouTube channel, so please prepare!
• A suitable, quiet location for presenting during your scheduled presentation time is much appreciated
• Please login 15 minutes before the session to test the environment as a speaker
• If you are using dual monitors, you may wish to check out Zoom’s tips for presenting with dual monitors (putting the notes on one screen).

For poster presentations

All poster presentations for iLRN2024 Online will take place in an exhibition hall using the web-based platform FrameVR. You will be placed in a room with other poster presenters and allocated a space with private voice channel to present your paper. During the poster session, you will be expected to engage in dialogue with conference delegates and attendees about your work.

Your slides for FrameVR  and the optional video will also be published on a Cvent page and/or the iLRN Youtube Channel.

For the Online conference and the setup in FrameVR, instead of a single image, we recommend the use of slides (maximum 10 pages) generated using Powerpoint, Google Slides, Canva, etc. Ensure that your digital poster slides comply with the following specifications:

• Dimensions (W x H): 1920 x 1080 landscape aspect ratio.
• Fonts: minimum 28 pt, recommended at least 36 pt for legibility / accessibility.
• Transparency: None.
• Acceptable formats: PDF only.
• File size: No larger than 2 MB.
• File name: The filename should consist of the submission ID ONLY and nothing else (e.g., 103.jpg or 103.png).

Screenshots of immersive learning experiences highly encouraged - but compression of images are generally necessary to keep within the total doc 2MB limit. In case of exceeding file size, you may use a PDF file size reducer (save as in Acrobat, for example).

For the virtual poster session you will be expected to station your avatar in the booth and engage in dialogue with conference delegates about your work during a designated poster session.

• For preparation, get accustomed with the used software (more information about the platform following soon)
• At the time of your presentation, be sure to log on to the platform well before the session
  • Test your headphones and microphone and go to your session location
  • Your Session Chair should DM you or talk to you at the session location. If they do not, feel free to DM them so that channel is open during your session. It may come in handy! 
  • You may scan the chat for questions and/or ask the Session Chair to assist. 

Material submission instructions

All digital materials for presentation at iLRN 2024 are collected using the form linked below.

Poster (required for online poster session and CVENT upload)

Upload the JPEG, PNG or PDF file to a folder on Google Drive (or NiHao Cloud if you are in China and unable to use Google Drive), ensuring that you set the permissions to enable public downloading. Important: We must be able to actually download the files, not just view them in a browser.

Video (optional - but encouraged)

Upload the MP4 file to a folder on Google Drive (or NiHao Cloud if you are in China and unable to use Google Drive), ensuring that you set the permissions to enable public downloading. Important: We must be able to actually download the MP4 file, not just watch the video in a browser. 

Form upload

In the form, please enter the URLs from which your poster (and potentially video) file can be downloaded. The URLs must point directly to the JPEG/PNG/PDF and MP4 files themselves and not to folders or to pages on which the media are embedded. Please test to make sure that when the URL is entered into a web browser, the download begins immediately without any further user intervention (i.e., no need to click on anything further or have permission).

Form to upload materials

Guidelines for videos

We ask authors use this resource to describe their work in ways not possible in print, such as providing a guided tour through immersive learning experiences while highlighting relevant aspects of the XR and immersive learning space from the learner’s perspective, experimental methods, instruments, data, context for the study, and key findings and context of the work.

We highly encourage you to take cues from or use the PechaKucha format (20 slides x 20 seconds) — using imagery (videos, pictures) as much as possible, using text and figures as lightly as possible, and insofar as you are able following the Video Abstract sequence, to use storytelling techniques to create your presentation for the Conference. Your video must begin with an iLRN 2024 title slide displayed to 5 seconds of silence, and end with a final slide displayed to 5 seconds of silence. 

No copyrighted content may be included in your video — this includes music, images, and video. By submitting your video you warrant that you own the material in the video and that you consent to iLRNpublishing it under a Creative Commons Attribution-NonCommercial-ShareAlike (CC BY-NC-SA) license.

Suggested sequence for the Video:

1. Intro and Background/Related Work

Introduce the research problem and use clearly legible font in your video if possible to state your research question/s and relevant research perspective or framework under investigation. Use visuals to represent the research problem space as well as you can—infographics, archetypal examples of the research space being investigated; seminal literature useful for framing your work; what is most interesting about your research?

2. Immersive

Show and describe the approach your work takes on the concept of “immersive” whether through challenges (flow, engagement, stimulus, etc.), narrative (absorption with the story, sense of presence, agency, embodiment, etc.), or degree of subjective impression of being in a place (via augmented audio-visual elements, instrumented environment that reacts to users, displays and headsets,haptic feedback, etc.).

3. Learning

Demonstrate or highlight the connections to learning, training, or education that the research inquiry underscores or makes explicit. If there is assessment associated with the learning experience,please make clear to the audience how that fits within the research inquiry.

4. Method

Tell your audience about how you carried out your investigation; using what instruments or technique; following what procedure or process.

5. Findings and Implications/Recommendations

What was found (or, in the case of Works in Progress,what do you hope / expect to find?) and what are the implications?

6. Conclusion and Future Directions

Given this work, what do you hope or plan to do next? What other research issues or areas interconnect with this study that the audience may find of interest? Try to connect your research to a body of work within the XR-for-learning field or suggest creative connections that you see may be of interest to the viewer.